When thousands of franchise owners, executives, and guests from around the world gathered in Las Vegas for McDonald’s 2026 Worldwide Ownership Conference, McDonald’s needed a transportation partner that could deliver at scale.
They made one call: CharterUP.
Over the course of the week-long conference at the Las Vegas Convention Center, CharterUP managed daily shuttle operations using more than 70 buses, transporting an average of 6,000+ attendees daily between hotels, conference venues, and off-site locations.
As the leader in large-scale event transportation, this operation demonstrated why organizations trust CharterUP to deliver when the stakes are highest.
Months of Preparation, Flawless Execution
Large-scale event transportation starts long before the first passenger boards.
After engaging with this client months ahead of the conference, CharterUP worked closely with event organizers through multiple planning sessions and on-site visits to understand every aspect of attendee movement.
With attendees arriving from around the world and staying at hotels across the Las Vegas Strip and surrounding areas, there wasn’t a one-size-fits-all solution. Our team worked with event leadership to evaluate access points, loading zones, hotel locations and daily schedules to build a bespoke transportation plan designed around the unique needs of the conference.
Coordinating Mass Movement Across Las Vegas
To handle the volume of passengers, CharterUP deployed a dedicated daily fleet of 70+ charter vehicles. But, operating transportation for an event of this size requires more than just assigning buses.
Throughout the conference, CharterUP coordinated multiple staging areas across Las Vegas to support hotel pickups, off-site transportation, and continuous shuttle service to and from the Las Vegas Convention Center.
Vehicles cycled throughout the day, while the operations team monitored vehicle movement, adjusted schedules as needed, and maintained consistent communication with drivers and event organizers.
Leveraging our proprietary Transit Intelligence mobility platform, CharterUP provided on-site coordinators with:
- Central Operations Dashboard: Providing full, real-time fleet visibility at a glance.
- AI-Powered Routing: Proactively adapting to the unpredictable and heavy traffic of the Las Vegas Strip, avoiding bottlenecks before they occur.
- Load Zone Sequencing: Streamlining the boarding and staging processes at the convention center to eliminate crowding and delays.
The CharterUP Difference
The McDonald’s Worldwide Ownership Conference is one of many complex transportation programs CharterUP supports each year.
As the leader in shuttle and event transportation, CharterUP helps organizations move thousands of attendees with precision at some of the nation’s largest and most logistically demanding events.
From championship sporting events and international conferences to festivals, conventions, marathons, and corporate gatherings, CharterUP specializes in designing scalable transportation programs that keep people moving safely, efficiently, and on schedule.
Backed by the nation’s largest charter transportation marketplace with access to more than 10,000 vehicles nationwide, industry-leading technology, and experienced event operations teams, CharterUP gives organizations a single, trusted partner to plan, coordinate, and execute transportation at any scale.
Planning a major corporate summit, festival, or convention? Contact our event logistics experts today to see how CharterUP can streamline your event transportation.
