Event Transportation Services
Streamlined Shuttles For Large Gatherings
From conferences and conventions to festivals and state fairs, reliable mass transportation is just a few clicks away.
- Request More Info
- or Call 1-855-920-2287
Transportation for Large Conferences and Events
Planning and organizing a major event comes with plenty of logistical challenges—but with CharterUP, transportation doesn’t have to be one of them. We can help you implement a smooth, seamless system that gets everyone where they need to go on time and according to schedule. Use our app to book a charter bus rental service that’s completely customized to your event, whether you need multiple minibuses like our 35-person bus rentals for parking lot shuttles or full-size motorcoaches to transport large groups over a moderate distance.
- Request More Info
- or Call 1-855-920-2287
Premium Shuttle Bus Service for Any Major Event
Our online platform enables event planners to build a quote for large event transportation in minutes. Whether you need bus rentals in Austin for the SXSW Conference, shuttle buses in Boston for a tradeshow, or a fleet of Miami charter buses for a music festival, simply plug your information into our self-serve app and browse the bus rental services in your area.
Enhance Your Guest Experience with Event Shuttle Services
Organizing a major festival or conference with hundreds of attendees? A pre-planned transportation system with a fleet of 56-seater buses may help your event run more smoothly—especially if there’s a specific schedule involved once attendees arrive at the venue, like at a music festival with multiple acts or an industry conference with keynote speakers. In this case, an event shuttle service limits vehicle traffic around the venue and solves any potential problems of not having enough parking space.
Event Parking and Traffic Problems Solved
We’re sure you have a long list of guests excited about your upcoming event, but the stress and inconvenience of getting to and from them can potentially deter them from attending. Aside from minor hassles like long lines, event traffic can lead to safety concerns and be a liability for organizers. Car accidents, crowd management issues, pedestrian injuries from slips or falls, and blockages that prevent emergency services from getting where they need to go are all valid concerns.
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- or Call 1-855-920-2287
Why choose
Tailored to the needs of your conference or large event
When planning transportation for conferences and large events, CharterUP emphasizes creating personalized shuttle solutions. We understand the complexity and scale of event logistics and dedicate ourselves to crafting services that meet your specific event requirements.
- Customized routes and scheduling for event logistics
- Personalized service development by a dedicated team
The nation's largest charter fleet
CharterUP grants access to an extensive selection of vehicles from our fleet of over 4,000, ensuring every attendee arrives in comfort and style. Whether it's sleek minibuses for VIP transport or spacious coaches for attendee shuttles, we offer the perfect vehicle options for any event size.
- A wide range of vehicles to suit any group size and preference
- Features for comfort and accessibility, ensuring a smooth ride for all attendees
Efficient and punctual event transportation
Utilize our sophisticated route optimization technology to ensure seamless and timely transport for your event attendees. From hotel to venue shuttles or city-wide tours, CharterUP guarantees an efficient transportation experience that contributes to the success of your event.
- Advanced routing for maximum logistical efficiency
- Reliable scheduling adapted to your event timetable
Streamlined event shuttle management
CharterUP’s leading shuttle management platform offers unmatched convenience and control, enabling event organizers to manage transportation logistics effortlessly. With features like real-time tracking and flexible scheduling, you can ensure every aspect of event transport runs smoothly.
- Cutting-edge technology for simplified event shuttle coordination
- Real-time updates and adaptability to keep transportation on track
From initial consultation to event day
Our end-to-end shuttle services provide robust support for your conference or large event from the planning stage through to execution. Partnering with CharterUP ensures that transportation is one less thing to worry about, allowing you to focus on hosting a successful event.
- Strategic planning support tailored to large events and conferences
- On-the-ground support on the day of the event for flawless execution
- Ongoing assistance and optimization to adapt to real-time event dynamics
- Request More Info
- or Call 1-855-920-2287
From Tradeshow Booths to Festival Beats
Explore Every Possibility With CharterUP
Big Crowds, Bigger Savings: Specialized Support for Large-Scale Events
For events requiring the coordination of more than 6 buses, CharterUP offers specialized support to ensure your large gatherings and conferences move smoothly and efficiently. With personalized planning and competitive pricing, we're here to make sure your big event is a massive success, from start to finish.
- Request More Info
- or Call 1-855-920-2287
Event Organizers Appreciate CharterUP
CharterUP has earned 4.9 stars from customers, and is also top-rated by Reseller Ratings, Sitejabber, and others
A one-stop shop for buses
“I was able to view accident history, safety records, and the number/quality of the company’s buses all through the website. It’s like a one stop shop for buses. I will use them again in the future. The bus industry really needed this!”
Professional and kind
“Highly recommend this company! We had a great experience with our school trip, felt safe and comfortable. The driver was professional and kind. Great service that our school would love to use again.”
Able to enjoy a great weekend
“As a chaperone and school director to a charter school, finding an affordable and
accommodating charter bus for our kids is difficult. The platform not only showed quotes but types of buses available including minibuses and charter buses. Overall, the quotes fit our budget and we able to enjoy a great weekend!”
A very successful trip
“From the beginning experience I had with Tori to the end with the driver Frank we could not have been happier. The bus was clean, comfortable and was equipped with what we needed to make our students trip a success. The next time we need a charter company your company will be the FIRST one we call.”
Complicated itinerary made easy
“Our drivers did an excellent job and their team went above and beyond to make our multiple school trips with complicated itineraries happen with no flaws! All of our passengers were treated well and delivered safely according to plan. I highly recommend CharterUP for any large transportation needs. They will deliver with the utmost care!”
Highly recommend
“As a principal at a school, I was getting prepared for a 5th grade field trip and just couldn’t find the right price. I called CharterUP and they gave me unbelievable price. They were prompt and very nice and professional. The driver was very focused and safely driving. I couldn’t ask for better service. Will be using every hear and recommend to fellow school and field trips.”
Patient with our students
“The driver was so polite and friendly! He arrived on time and was very patient with our students.”
Event Essentials
Frequently Asked Questions
What kinds of vehicles and amenities can I find on CharterUP?
CharterUP’s network of more than 5,000 vehicles includes minibuses, coach buses, and luxurious motor coaches. Amenities can include reclining seats, air conditioning, on-board restrooms, Wi-Fi, power outlets, and entertainment options such as TV screens or DVD players.
What if I need to change my itinerary or cancel my trip?
At CharterUP, we understand that sometimes plans change, and we’re here to help make any adjustments as smooth as possible. While it’s always best to finalize your itinerary in advance, we know that there are many moving pieces involved in travel, and we’re happy to work with you to make any necessary changes or cancellations. Changes can only be made up to 3 days before your trip.
CharterUP also offers a flexible refund policy:
- 100% refund: Cancellations 30 days or more from pickup
- 90% refund: Cancellations between 29 days and 72 hours from pickup
- No refund: Cancellations fewer than 72 hours from pickup
*All refund percentages are based on the total amount of the booked trip.
For more information about our policies, refer to our complete Terms & Conditions.
How can I make a reservation for a charter bus on CharterUP’s marketplace?
Simply input your travel details and our platform will generate real-time pricing and availability from our network of hundreds of bus operators across the U.S. From there, you can compare vehicles, prices, operator reviews, on-time performance, safety records, and amenities all in one place. Once you’ve selected the bus that best fits your needs, you can book your reservation and receive confirmation right away.
How do I pay for my charter bus rental? Is the full cost due at booking?
Once you’ve found the perfect bus for your trip and accepted a quote, you will be directed to a payment page to confirm your reservation. At that time, a deposit of 10% will be due to secure your booking. The confirmation screen will also show the date by which the remainder of the payment is due. We require a valid credit card to be on file to secure a reservation.
Event Journeys, Elevated
Let CharterUP redefine your event transportation expectations. Contact us today and discover how our dedicated team, cutting-edge platform and robust fleet can transform your event into an unforgettable experience.
